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Request for Bids No. 02/WPD104/2020

Request for Bids No. 02/WPD104/2020


April 29, 2020

Request for Bids No. 02/WPD104/2020

Project Title:

New approach to glioblastoma treatment addressing the critical unmet medical need

Project conducted under the contract No. POIR.01.02.00-00-0084/18-00, co-financed by the European Union under the Smart Growth Operational Program 2014-2020, Priority I: Support for Research and Development work by Enterprises, Measure 1.2: Sectorial Research and Development Programs, Sectorial Program InnoNeuroPharm.

Status: Resolved, 11.06.2020

Information on the selected Contractor:

Worldwide Clinical Trials SARL

Maison de la Défense, 12 place de la Défense

92974 Paris La Défense 

Bid submission Date 30.05.2020 r.

Bid price:        Package No. 1 – 189 177,95 $

                        Package No. 2 – 130 699,84 $

Full list of Contractors who submitted bids in the contract award procedure:

Worldwide Clinical Trials SARL

PPD Development LP

Pharm-Olam, LLC

Medpace, Inc.

Contract object:

The contract object is a Clinical Research Organization (CRO) service for the purpose of clinical trials development conducted by WPD Pharmaceuticals, as a part of the project No. POIR.01.02.00-00-0084/18.

Informations about the scope of the service

Information No. 2 for the Contractors

Information No. 1: The Awarding Entity informs about the change in the Appendix No. 1.1. Detailed description of the service. The current version is Appendix No. 1.1. Detailed description of the service 02 WPD104 2020 v2.

Appendix No. 1.1. Detailed description of the service 02 WPD104 2020 v2

Bid submission term:

01thJune 2020, 5p.m.(CET)

Bid submission method: by email to the Awarding Entity’s address:

oferty@wpdpharmaceuticals.com

Announcement category:

Research and development services

Place of the order implementation: dolnośląskie

City: Wrocław

Contact object description:

Aim of the order: Implementation of the research tasks under the project No. POIR.01.02.00-00-0084/18

Contact object:

The contract object is a Clinical Research Organization (CRO) service for the purpose of clinical trials development conducted by WPD Pharmaceuticals, as a part of the project No. POIR.01.02.00-00-0084/18.

The scope of the service has been presented in the form of two (2) task Packages. Detailed description of the scope of work is presented in the Appendix 1.1. to the Request for Bids.

CPV Code: 73120000-9

CPV Code Name: Research and development services

Order delivery date:

The Term for the delivery of the order will start after signing the contract and end no later than after the expiry of nine (9) months.

Deadline and manner of contract execution:

  1. The Awarding Entity plans to sign the contact with the selected Contractor within a maximum of 60 days from the date of the submission of the bids. This deadline may change in the event of the extension of the period of being bound by the bid.
  2. The deadline for contract execution shall start on the date of the contract is signed and will end in line with its validity.
  3. The Awarding Entity shall pay the renumeration in accordance with the Important provisions of the Contract.

Appendices:

Request for Bids No. 02/WPD104/2020

Appendix No. 1. Bid Form

Appendix No. 1.1. Detailed description of the order

Appendix No. 2. Declaration of the Contractor

Appendix No. 3. Declaration of no capital or personal links

Appendix No. 4. List of services

Appendix No. 5. List of persons dedicated to the service execution

Appendix No 6. Non-Disclosure Agreement - template

Appendix No. 7. Important provisions of the contract – template

Participation terms:

  1. In the contract award procedure may participate Contractors who:
    1. have the necessary knowledge and experience and have technical potential and people capable to perform the object of the order or present a written commitment of other entities to provide technical potential and persons capable to perform the object of the order, such as:
  1. are in financial and economic situation that will allow the contract object to be performed;
  2. are not excluded from the contract award procedure.

Contractors, in order to confirm the fulfillment of the condition for participation in the contract award procedure, shall submit the declarations and documents indicated below:

  1. The “Bid Form” completed in accordance with the specimen and signed by the Contractor, which constitutes Appendix 1 to the Request for Bids;
  2. Declaration of the compliance with the requirements indicated in Section V, paragraph 1 of the Request for Bids, which constitutes Appendix 2 to the Request for Bids;
  3.  Declaration of no capital or personal links, which constitutes Appendix 3 to the Request for Bids: “Declaration of no capital or personal links;
  4. List of services provided in accordance with the specimen indicated in paragraph 1, point 1) a, b, which constitutes Appendix 4 to the Request for Bids: “List of the services”;
  5. In the scope of the possibility of involving people capable to perform the object of the order, in accordance with the requirements specified by the Awarding Entity, the Contractor shall present a list of persons dedicated to perform the service, which constitutes Appendix 5 to the Request for Bids: “List of Persons”;

Contract amendment terms:

The Awarding Entity reserves the right to amend the provisions of the contract signed with the selected Contractor in the following cases:

  1. changes to generally applicable legal regulations, in particular changes to tax law (e.g. the rates of goods and services tax), provided that the change has a direct impact on the performance of the contract object and may lead to the modification of only those contractual provisions it refers to; 
  2. changes to regulations concerning the implementation of the project covered by co-financing application no. POIR.01.02.00-00-0084/18 as regards the manner of implementation or financing of tasks included in the Request for Bids, which have a direct impact on the performance of the contract with the Contractor and which may lead to the modification of those provisions of the contract that they refer to; 
  3. the opportunity to use more modern technical solutions which are more beneficial to the Awarding Entity than those which existed at the time of signing the contract, provided that they do not increase the amount of the fee due to the Contractor;
  4. changes concerning the execution of additional deliveries or services by the Contractor which were not included in the basic order, provided that they became essential for the delivery of the order and that the following conditions have been jointly met: 
  1. the Contractor must not be replaced for economic or technical reasons, in particular ones which concern the interchangeability or interoperability of equipment, services or installations ordered as part of the basic order, 
  2. a change of the Contractor would cause significant inconvenience or would drive up the cost for the Awarding Entity, 
  3. the value of each subsequent change does not exceed 50% of the value of the order specified originally in the contract;
    1.  the change does not alter the nature of the contract and the following conditions are jointly met: 
  1. the need to amend the contract is due to circumstances which the Awarding Entity, acting with due diligence, could not have foreseen and
  2. the value of the change does not exceed 50% of the value of the order specified originally in the contract; 
    1. The Contractor who was awarded the contract by the Awarding Entity is to be replaced by
      a new contractor: 
  1. on the basis of contractual obligations, provided that they do not alter the nature of the contract,
  2. as a result of a merger, division, transformation, bankruptcy, restructuring or acquisition of the existing contractor or its enterprise, provided that the new contractor meets the conditions for participation in the procedure, there are no grounds for its exclusion from the procedure and that the change does not entail any other significant amendments to the contract,
  3. as a result of the Awarding Entity taking over the Contractor’s obligations towards its subcontractors;
  4. the change does not alter the nature of the contract and the total value of the change is less than the amounts specified in the provisions issued under Art. 11 paragraph 8 Polish Public Procurement Law, on which depends the obligation to submit notices to the Publication Office of the European Union, and at the same time it is less than 10% of the value of the order specified in the original contract,
    1. there are discrepancies or ambiguities in the contract which cannot be eliminated in any different manner and the change will make it possible to eliminate such discrepancies and make the contract more precise in order to ensure its unambiguous interpretation by the parties,
    2. the occurrence of a force majeure event,
    3. changing the deadline of the contract execution in the event of external causes beyond the control of the Awarding Entity resulting the inability to meet the original deadlines indicated in the contract,
    4. reducing the amount of remuneration due to the Contractor limitation or exclusion of execution by the Awarding Entity a part of the contract,
    5. extension of the deadline for implementation of the Subject of the contract in the event of extension of the registration procedure or other procedures in the relevant offices and institutions;
    6. changing the date of the Agreement in the event of changes in the term of the Project, under which the contract is executed;
    7. changes of the persons responsible for contacts and supervision over the completion of the Subject of the contract;
    8. changes in the name of the company, the seat of the Parties, bank account numbers and other identification data.
    9. Change of the work schedule established with the Contractor after signing the contract does not constitute an amendment to the Contract.

 

List of documents/declarations required from the Contractor:

Appendix No. 1. Power of attorney to represent the Contractor (if applicable)

Appendix No. 2. Declaration of the Contractor

Appendix No. 3. Declaration of no capital or personal links

Appendix No. 4. List of services

Appendix No. 5. List of persons dedicated to the service executions

Appendix No. 6. Any other documents confirming compliance with the requirements described in the Request for Bids No. 02/WPD104/2020 (e.g. List of SOPs, List of Inspections)

 

Bid evaluation criteria and method:

  1. In selection the best offer the Awarding Entity shall evaluate the “Gross total price” criterion for the total gross prices of the Contract Object descripted in Section III(3) on the basis of the information supplied by the Contractor in the Bid Form.
  2. The score for this criterion shall be calculated as follows:

 

                                                              Lowest bid price 

Score granted to the evaluated offer =---------------------- x 100

                                                            Evaluated bid price

 

  1. The score will be expressed with the accuracy of up to two decimal places.
  2. As a result of the evaluation, according to the criterion indicated in the clause 1 above, the bid may receive the score of maximum 100 points.
  3. The most economic and best quality bid shall be the one which has not been excluded from the procedure and which receives the highest score during the evaluation.
  4. The price shall be given in Polish zlotys (PLN) or any currency other than PLN.
  5. The price must be expressed numerically with the accuracy of up to two decimal places and in words.
  6. The price must include all the costs of the contract including all fees and taxes (including goods and services).
  7. Any other costs which have been incurred by the Contractor while completing the order and have not been included in the bid price will not be additionally covered by the Awarding Entity.
  8. Bids submitted by the foreign Contractors participating in the contract award procedure, who under other regulations are not obligated to pay VAT in Poland, contain prices without VAT (0% VAT). Tax liability in the situation of acquiring goods or services from foreign entities rests with the Awarding Entity, in accordance with the provisions of the Value Added Tax Act. For the purpose of comparing the bids Awarding Entity will add to the bid price submitted by the foreign Contractors, the amount of VAT and custom duty (if applicable, for Contractors from outside the European Union), which are charged to the Awarding Entity for the performance of the contract.
  9. For the purpose of comparing the bids the bid price in a foreign currency will be converted into PLN using the average exchange rate given by the National Bank of Poland (NBP) valid for the day of the request for bids publication in the Competitiveness Base. Average exchange rate is available at the NBP official web site: http://www.nbp.pl.
  10. The prices stated in the bid shall remain valid throughout the entire period of its validity and shall be binding for the signed contract.
  11. When two or more bids receive the same score, the Awarding Entity will select the best offer by the criterion of positive environmental impact. Positive environmental impact may be demonstrated by, for example:
    • the use of solutions that reduce energy consumption during service performance or during the operation of the object of the contract,
    • the use of solutions that reduce or eliminate the amount of waste generated during the service performance or during the operation of the object of the contract,
    • the use of solutions that reduce the consumption of consumables during the service performance or during  the operation of the object of the contract,
    • other.

The Contractor may indicate and describe any number of solutions having a positive impact on the environment, indicating technical parameters that allow verification of the declared impact in comparison with standard solutions.

The bid may receive (1) one point for each solution indicated regarding positive environmental impact. If no solution is indicated or solution is indicated but without technical parameters allowing verification of the declared environmental impact in comparison with standard solutions, the bid will not receive a point.

14. The Awarding Entity shall award the contract to the Contractor whose bid received the highest score during the evaluation process.

 

Grounds for exclusion from the contract award procedure:

  1. Excluded from the contract award procedure shall be Contractors who:
    1. do not meet the conditions listed in Section VI;
    2. performed activities directly related to the preparation of the contract award procedure or used to prepare the bid with persons participating in these activities, unless the participation of these contractors does not hinder the fair competition;
    3. submitted false information affecting the outcome of the contract award procedure. 
  2. Contractors who have capital or personal links to the Awarding Entity shall also be excluded from participation in the contract award procedure; capital or personal links shall be understood as mutual ties between the Contractor and the Awarding Entity or persons authorized to incur obligations on behalf of the Awarding Entity, or persons performing any activities related to the contractor selection procedure on behalf of the Awarding Entity; such links shall in particular include: 
    1. participation in the company in the capacity of a partner in a civil law company or partnership;
    2. ownership of at least 10% of shares or stock, provided that a lower threshold is not mandated under legal regulations or rules concerning the principles of implementation of the project covered by the Request for Bids,
    3. holding the function of a member of a supervisory or management body, a commercial representative or an attorney;
    4. being married to or having lineal consanguinity or direct affinity, collateral consanguinity or affinity to the second degree to, or being adopted by, or being under the guard or custody of such persons,

or any other relationships which may result in the conflict of interests while awarding the contract and in the violation of the competition principle. Should any capital or personal links be revealed between the Contractor and the Awarding Entity, the contract shall not be awarded to the Contractor.

  1. In order to demonstrate the absence of premises referred to in the paragraph 2, being the basis for excluding the Contractor from participation in the contract award procedure, the Contractor is obligated to submit together with the Bid Form, completed in accordance with the specimen, which constitutes Appendix 1 to the Request for Bids, declaration of no capital or personal links, according to the specimen, which constitutes Appendix 3 to the Request for Bids: “Declaration of no capital or personal links”.
  2. Failure to submit the declaration referred to in paragraph 3 will exclude the Contractor from the contract award procedure. Excluding the Contractor from the contract award procedure means rejection of the Bid submitted by the Contractor.
  3. The Awarding Entity may exclude the Contractor from the contract award procedure at any stage.

 

Awarding Entity Name:

WPD Pharmaceuticals

Address:

Żwirki i Wigury 101

02-089 Warszawa, Poland

Telephone Number: 

+48 515262381

Tax Number: 

5252721500

 

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